Guidance Office



    If you have any questions or concerns, please contact Nancy Stokes, our Guidance Clerk by email at or by phone at  352-671-7261.


    We would like to invite you to come in and get to know us and the services offered from this office. You may come by school or call during "teacher hours" and make an appointment with us. You don't need to wait until you have a problem or special reason! We hope that, together, we can lay a good foundation for future success and achievement by making your child's years at Dr. N. H. Jones Elementary a happy and rewarding learning experience.




              • Help children understand themselves and others
              • Help to identify children with special needs
              • Provide crisis intervention
              • Develop plans to prevent academic/behavioral problems from developing
              • Provide Character Education program
              • Coordinate the efforts of other professionals working for children
              • Provide orientation for children coming to Dr. N. H. Jones for the first time
              • Promote positive attitudes toward persons of diverse cultural, racial, ability, and socioeconomic backgrounds


    Also housed in the Guidance Office are Mrs. Swinehart and Ms. Stokes. Some of their responsibilities include:


    Registration: All new students must register in the Guidance Office. Our personnel are familiar with all the requirements and can help you with questions.


    Attendance: As parents it is your responsibility to assure your child/children have regular, timely attendance. However, if a child is not in his/her classroom at the second bell, he/she must check in at the Front Office before reporting to class. Also, if children are chronically absent, tardy, or picked up early, notices may be sent from the Guidance Office in accordance with Marion County School System policies and FL statutes.  Please call the Front Office if your child is absent.  Upon your child's return to school, send a hand-written note as to the reason for the absence.  If your child was seen by a doctor, please send the doctor's note.


    Official Records: Your child's cumulative records are housed in the Guidance Office. If you need to review anything in the folder please call ahead and make an appointment for someone to go over the contents with you. If you need a copy of any document in your child's folder we can provide it for you.  If you request more than two copies, a charge will be assessed at 5 cents per copy.  Again, please call ahead and we will try and have it ready for you or will send it home via your child. If you are transferring out of Dr. N. H. Jones we will make sure all necessary documents are forwarded to your child's new school.


    *If you are a non-custodial parent who wishes to have copies of report cards, interim reports, and other routine school information, please see your child's teacher. You will be required to provide self-addressed, stamped envelopes for this




    1. A physical exam within the last year. We can accept a physical from another State if dated within the year.
    2. Immunization certificate from the State of Florida. Take your child’s shot records or certificate from another State to a doctor or the Marion County Health Department. They will review the records and issue a Florida Certificate of Immunization.
    3. Social Security card. If you have a Social Security card for your child, please bring it with you.
    4. Proof of residence. This proof maybe one of the following: power or utility connection, rent receipt, telephone bill, etc. These must have your current address; these must be a physical address and not a PO Box number. If you are living with a relative or friend, you must have their proof of residence and a notarized statement from them stating that you are living at their residence.
    5. The name and address of your child's previous school. Our guidance department will send a request for records with parental consent.



    1. A new kindergarten student needs all the requirements listed above plus their original birth certificate. Kindergarten students must be five years of age on or before September 1st of the current school year.



    1. Proof of residence. Refer to # 4 above.
    2. Name and address of child's previous school. Refer to #5 above.



    During the school year, all students are eligible to participate in certain health services. Health screenings including, but not limited to, vision, hearing, and scoliosis will be conducted at various grade levels. Parents will be notified if these screenings
    indicate need for follow-up. If a parent does not wish for his/her child to participate in health screenings, they should send a written note to the principal on a yearly basis requesting their child be excluded from participation.

    Health services begin the first week of school. Parents are encouraged to call the school if they have health concerns regarding their child. The visiting health nurse provides health counseling, health education, and assistance with medical referrals and necessary follow-up. In case of a health emergency, “911” (emergency medical services) will be called and the parent/guardian will be notified immediately. In the event the parent/guardian cannot be reached, the person designated by the parent/guardian to call “in case of emergency” will be notified. School health insurance forms are available upon request in the main office.



    If students are to take medication at school, an authorization form must be on file in the clinic naming the drug and the physician who prescribed the medicine, phone number of the physician, amount and times medication is to be given and the health condition requiring the medication. Students will not be permitted to take medication without a completed authorization form (including inhalers). The medicine is to be brought to school in the original container and kept in the clinic.

    Students are not allowed to keep medication in lockers, desks, purses, etc., or on their person; however, a metered dose inhaler as prescribed by a physician for asthma is permitted. Upon arriving at school, students should bring the authorization form and the medication immediately to the clinic. Schedule medication for times other than school hours if possible. Over the counter drugs, such as aspirin, asper gum, cough drops, cough syrup, decongestants, etc., should not be brought to school.