Student Information and State Reporting
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The duties and responsibilities currently performed by the Student Information and State Reporting Department are as follows.
Student database management (including data corrections, updating, reporting and auditing)
- All electronic student record transfers via FASTER
- Student registration (data, procedure and timelines)
- Full-Time Equivalent (FTE) (student funding formula) projections
- Local electronic FTE reporting, FTE editing (amendments) and FTE correction 12 times annually, includes McKay
- DOE end of year Survey 5 reporting and correction for 16 formats with additional FTE data entry for Advance Placement, AICE Program test data, AICE diploma, IB Program test data, and IB diploma
- Local contact for DOE MIS requests
- Liaison with SKYWARD for DOE file changes
- Authorization, creation or modification of user security and profiles for student database
- Annual state SESIR (school crime & violence) reporting
- Florida School Indicators Report data collection/analysis/submission
- Provide student data for Class Size Amendment calculation
- Advance Placement, AICE, and IB Program stipends for teachers
- Generation of 20-day membership reports
- Data entry and reporting of expelled and alternatively placed students
- District Student Database training
- Development of "HOW TO" documents for student information processes
- Provide coverage for district's Receptionist
- Manage user access for district-to-student database
- Provide daily absentee reports to DOH
- Maintain district MSID for DOE
- Daily monitoring and responding to department TRACK-it Help Desk queue
- Manage FEFP Auditor General FTE Review process
- Graduation Cohort Review and Updates
- Migrant Student Information Exchange (MSIX) quarterly submissions
- Submission of Talented 20 Information annually
- "Regional Leader" concept used to provide direct support to district's 70+ school sites and programs
- GED student tracking and data updates for graduation rates
- Submission of all Bright Futures Information three times per year
- Daily submission of all transcript requests (inter-district, colleges and universities)
- District Administrative Team (Superintendent, Deputy Superintendent, and Board Member) requests for data, analysis and/or research