Student Information and State Reporting

  • The duties and responsibilities currently performed by the Student Information and State Reporting Department are as follows.

     

    Student database management (including data corrections, updating, reporting and auditing)

    • All electronic student record transfers via FASTER
    • Student registration (data, procedure and timelines)
    • Full-Time Equivalent (FTE) (student funding formula) projections
    • Local electronic FTE reporting, FTE editing (amendments) and FTE correction 12 times annually, includes McKay
    • DOE end of year Survey 5 reporting and correction for 16 formats with additional FTE data entry for Advance Placement, AICE Program test data, AICE diploma, IB Program test data, and IB diploma
    • Local contact for DOE MIS requests
    • Liaison with SKYWARD for DOE file changes
    • Authorization, creation or modification of user security and profiles for student database
    • Annual state SESIR (school crime & violence) reporting
    • Florida School Indicators Report data collection/analysis/submission
    • Provide student data for Class Size Amendment calculation
    • Advance Placement, AICE, and IB Program stipends for teachers
    • Generation of 20-day membership reports
    • Data entry and reporting of expelled and alternatively placed students
    • District Student Database training
    • Development of "HOW TO" documents for student information processes
    • Provide coverage for district's Receptionist
    • Manage user access for district-to-student database
    • Provide daily absentee reports to DOH
    • Maintain district MSID for DOE
    • Daily monitoring and responding to department TRACK-it Help Desk queue
    • Manage FEFP Auditor General FTE Review process
    • Graduation Cohort Review and Updates
    • Migrant Student Information Exchange (MSIX) quarterly submissions
    • Submission of Talented 20 Information annually
    • "Regional Leader" concept used to provide direct support to district's 70+ school sites and programs
    • GED student tracking and data updates for graduation rates
    • Submission of all Bright Futures Information three times per year
    • Daily submission of all transcript requests (inter-district, colleges and universities)
    • District Administrative Team (Superintendent, Deputy Superintendent, and Board Member) requests for data, analysis and/or research