Developing Successful Citizens - Every Student, Every Day

Student Assignments and Records

  • Our Mission Statement : Data Accuracy Insures Success

    The department coordinates federal and state mandates, school board policy and district vision in a comprehensive model of customer-friendly service provision. 

    Our Duties and Responsibilities

    The duties and responsibilities currently performed by the Student Assignment and Records Department are extensive:

     

    District Planning

    • Develop proposals for new school attendance boundaries
    • Develop proposals for revisions to existing school attendance boundaries
    • Develop school attendance area maps
    • Assist training personnel on mapping
    • Liaison with Site Selection Committee
    • Identify locales for future school siting
    • Receive planning documents from city, county and metropolitan planning organization
    • Liaison with state, regional and local planning agencies
    • Assist implementation of new mapping program for transportation
    • Sell school attendance maps to the public
    • Develop or revise School Board Member Districts
    • Student Assignment
    • Student Reassignment
    • State Statute interpretation
    • State Board Rule interpretation
    • School Board Policy interpretation
    • School Board Policy development and revision (as relates to MIS/planning/student assignment)


    Manage all student records -- (past & present):

    • State liaison for local records management.
    • Maintain and manage records archive at four sites throughout the district
    • Retrieve archived records in response to requests for transcripts, social security, etc.
    • Manage authorized destruction of confidential and other records
    • Process (copying, mailing) student record requests from other school districts
    • Process (copying, mailing) student record requests from higher education agencies
    • Conversion of existing records into optical disk storage
    • Process individual walk-in requests for transcripts / educational
    • Process agency requests for directory information
    • Process Military recruitment requests for directory information
    • Process individual requests for directory information
    • Process records in accordance with subpoena duces tecum for court proceedings
    • Testify to the authenticity of records produced in accordance with subpoena duces tecum
    • Management and storage for district financial records
    • Management and archive for district personnel records


    District Mailroom operation & management

    • Metered postage
    • Information on bulk mailing only
    • Receipt and distribute all delivery services (UPS, FedEx etc.)
    • Collection and distribution of all courier mail


    DOE Forms Control liaison

    • Maintain district forms
    • Manage numbering system for forms revisions / new forms
    • New Forms Development and/or design
    • Chairperson, Instructional Calendar Committee 
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